Letting Guide

Letting Guide

Letting your property can be a minefield of rules and regulations, however we have created a ten step plan to simplify the whole process.

Step One – Get Permission


It is important that you seek permission from your mortgage provider to let out your property prior to marketing the same.

Step Two – Do Your Research


There are lots of letting agents on the High Street and online, however how do you know which to choose.  Boydens are members of the Association of Residential Letting Agents (ARLA).  Members of ARLA are professionally trained and meet strict codes of conduct including the legally required redress scheme.


Step Three – Obtain A Valuation


Contact our friendly and knowledgeable staff at your local branch for a FREE no obligation valuation.  The valuation will give you guidance as to the market rent and anything that you may need to do to aid the letting of the property.  It will also provide you with an opportunity to view the services we provide and select the one best suiting your requirements.


Step Four – Marketing Your Property


Once agreement has been reached regarding the service required and level of rent to be charged, an Energy Performance Certificate (EPC) must be arranged.  This is a legal requirement and must be in place to allow us to display the contents of the certificate on all marketing material. Boydens will be more than happy to arrange the completion of the EPC using one of our approved energy assessors. Once completed, the EPC will be valid for 10 years. It is worth noting that in accordance with The Energy Efficiency Regulations 2015, as of 1st April 2018 all rented property must have a minimum energy performance rating of E on the certificate.


Step Five – Viewings


If possible Boydens would wish to retain a set of keys for the property to allow for those last minute viewings (on the basis that the property is vacant).  All viewings will be conducted by a member of staff and feedback will be provided to you within 24 hours of the appointment.


Step Six – Referencing A Prospective Tenant


Once a prospective tenant has been located they will undergo a strict referencing process via our referencing agency Let Alliance which includes the Right to Rent checks in accordance with The Immigration Act 2014. Once references have been completed we will contact you to agree a move in date.


Step Seven – Safety Regulations 


The Gas Safety (Installation & Use) Regulations 1998 states that a landlord must have a valid gas safety certificate in place throughout the duration of the tenancy. The safety check must be completed by a Gas Safe registered engineer on an annual basis and a copy of the certificate passed to the tenant for their information.  Any breach of this regulation can lead to a substantial fine and a custodial sentence.  Please note that Boydens will not allow for any tenancy to commence in the absence of a valid gas safety certificate. Boydens will be more than happy to arrange this on your behalf.  Further details of a landlords’ requirements under this regulation can be found here

The Electrical Equipment (Safety) Regulations 1994 requires that a landlord ensures that all electrical appliances are in a good and safe working order.  Whilst it is not a statutory requirement for all appliances to be checked it is recommended that an NICEIC electrician be appointed to check these on an annual basis.  Boydens will be more than happy to arrange this on your behalf.  Further details of a landlords’ requirements under the electrical regulations can be found here.

Step Eight – The Tenancy Agreement


Once a move in date has been agreed the tenancy agreement will be drawn up and signed by the tenant and Boydens on behalf of the landlord.  It is at this stage that we ask the tenant to pay their first month’s rent which we will retain on account until the tenancy commences.

Step Nine – Inventory & Schedule of Condition


This document is essential as it will record the condition of the property just prior to the commencement of the tenancy agreement.  It is not enough to simply log what has been left in the property but to also include its condition in detail and with photographs. The inventory will then be used as a point of reference when checking the tenant out at the end of the tenancy.  All of our inventory clerks are Association of Professional Inventory Providers (APIP) trained so will be able to provide you with a detailed and accurate assessment of the property, protecting your position should any damage be caused throughout the tenancy.  In the absence of an inventory a landlord could jeopardise any claim against a deposit. 

Step Ten – Moving The Tenant In


Your tenant will attend the local office to pay their deposit and collect their keys.  In a bid to do our part for the environment we now ask tenants to sign their tenancy agreements online.  Our accounts team will receipt any funds to you less our agreed fees direct to your nominated bank account and provide you with a statement detailing the contents of the payment.